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Title
Text copied to clipboard!Document Controller
Description
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We are looking for a highly organized and detail-oriented Document Controller to manage and oversee the documentation processes within our organization. The ideal candidate will be responsible for maintaining accurate records, ensuring document integrity, and supporting various departments by providing timely access to essential documents. This role is critical in ensuring compliance with internal and external standards, and in maintaining the efficiency of document workflows.
As a Document Controller, you will be expected to develop and implement document control procedures, manage both physical and digital document storage systems, and ensure that all documentation is up-to-date and easily accessible. You will work closely with project managers, engineers, and administrative staff to ensure that all documentation is properly filed, archived, and retrieved when necessary.
Key responsibilities include reviewing and verifying documents for accuracy, distributing documents to relevant stakeholders, and maintaining version control. You will also be responsible for training staff on document control procedures and ensuring that all documentation complies with company policies and regulatory requirements.
The successful candidate will have excellent organizational skills, a keen eye for detail, and the ability to work independently as well as part of a team. Proficiency in document management software and Microsoft Office Suite is essential. Experience in industries such as construction, engineering, or manufacturing is highly desirable.
This is an excellent opportunity for someone looking to contribute to the operational efficiency of a dynamic organization. If you are passionate about documentation and have a strong commitment to accuracy and compliance, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Maintain and manage document control systems and databases
- Ensure all documents are accurate, up-to-date, and properly filed
- Distribute documents to relevant departments and personnel
- Implement and enforce document control procedures and policies
- Track document versions and maintain revision histories
- Assist in audits and ensure compliance with regulatory standards
- Train staff on document control processes and systems
- Coordinate with project teams to manage project documentation
- Archive inactive documents according to retention policies
- Generate reports on document status and compliance metrics
Requirements
Text copied to clipboard!- Proven experience as a Document Controller or similar role
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Proficiency in document management software and MS Office
- Familiarity with industry standards and regulations
- Ability to work independently and collaboratively
- Strong communication and interpersonal skills
- High school diploma or equivalent; additional certification is a plus
- Experience in construction, engineering, or manufacturing preferred
- Ability to handle confidential information with discretion
Potential interview questions
Text copied to clipboard!- Do you have experience with document management systems?
- Can you describe a time you ensured document accuracy under pressure?
- How do you handle version control and document revisions?
- What industries have you worked in as a Document Controller?
- Are you familiar with ISO or other regulatory standards?
- How do you prioritize tasks when managing multiple document requests?
- Have you trained others on document control procedures?
- What steps do you take to ensure data confidentiality?
- How do you manage both digital and physical documents?
- What document control software are you proficient in?
